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Room Rentals

About the Room Rentals

Due to COVID 19, room reservations are currently on hold. We are happy to speak to you if you have any questions. Please call us at 207-871-1700 x755 or x757 or send us an email.


WHEN WE ARE ABLE TO RENT ROOMS AGAIN, here is some information:

Rines Auditorium, the Lewis Gallery, and four meeting rooms on our Lower Level will be available to rent for meetings and events once we are safe to gather in light of COVID-19 restrictions.  Reservations must be made at least two (2) business days before the reservation. We may be able to accommodate a reservation request under 2 business days, please call us at 207-871-1700 x755 or x757 in inquire.

Rooms & Maximum Capacity

Name of Room Standing Lecture Classroom Boardroom Banquet*
Rines Auditorium 200 165 60** 50 60-80
Meeting Room 5 40 30 20 20
Meeting Room 4 30 20 15 16
Meeting Room 3 30 24 18 16
Meeting Room 2 20 10 10 10
Lewis Gallery *** 70 60

** Note: Dependent upon availability of tables. Classroom/Banquet set-up is not always available.

*** Note: This is a public art gallery space so is only available for rental when the Library is not open to the public unless it is a Library sponsored program.

Rates: Rates are based upon the meeting space, type of group, and hours the space reserved. The full hourly rate is charged for portions of hours that the room is used. (Rates effective 1/1/2020)


Room Non-profit For-profit Off Hours Fees
Rines Auditorium
(Up to 4 Hours)
$200/4 Hour Min ($50 per additional hour) $300/4 Hour Min ($75 per additional hour) add $35/hour before 10 AM
add $45/hour after close
Room 5 $35/Hour $55/Hour add $35/hour before 10 AM
add $45/hour after close
Rooms 1-4 $25/Hour $40/Hour add $35/hour before 10 AM
add $45/hour after close
Lewis Gallery (Off Hours Only) $50/Hour + Off Hours Fee $75/Hour + Off Hours Fee add $35/hour before 10 AM
add $45/hour after close
Atrium (Off Hours Only) $50/Hour + Off Hours Fee $75/Hour + Off Hours Fee add $35/hour before 10 AM
add $45/hour after close

The Fine Print:

  • Meeting rooms are available hourly during library open hours; Rines Auditorium is available for 4-hour minimum.  Lewis Gallery and Atrium are only available before or after hours.
  • After-hours rates require security surcharge of $45/hour After-hours access is available upon approval by Security Staff.
  • A/V set up for LCD Projector is $25/hour if Portland Public Library staff needs to stay to assist.
  • PPL has oblong tables. Groups may rent other size tables from event vendors. Table delivery and pick-up must be coordinated with our Facilities staff prior to the date of the event. The Library is not responsible for set-up or take-down of equipment rented from offsite vendors or caterers.
  • Alcohol (Beer/Wine/Champagne) is allowed for closed/registration only events as long as served by an approved caterer with the proper insurance and licenses.
  • No private parties (i.e. wedding receptions, birthday parties, etc.) will be allowed.
  • Meeting Publicity: Group is responsible for its own publicity which should indicate that the event is not Library sponsored. Group is prohibited from making statements in their advertising or meeting announcements that suggests library sponsorship or endorsement.
  • A Clean up fee will be added if the rented room is not left as it was found.
  • Additional fees will be added to renters who remain in the space longer than the reservation.

For more details, please see our facilities use agreement , facilities rates & capacities and our floor map.

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