UPDATE JUNE 19: PPL To Go is up and running! Place a hold. Wait for your pickup notice. Then make an appointment to pick it up. We look forward to seeing you! Our COVID-19 information page continues to have links to current health information in multiple languages. Reference will be answering questions Mon-Fri, 10am-4pm, 871-1700 x725. If you would like to open a temporary eResource library card, please email us at lending@portlib.org
Room Rentals
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Room Rentals

The Library rents the Rines Auditorium, the Lewis Gallery, and four meeting rooms on our Lower Level for meetings and events. For more information, please view our facilities use agreement and facilities rates & capacities.  Please note that we prefer that reservations are made at least two (2) business days before the reservation.  If you need a last minute (under two days) reservation, please contact Administration at 207-871-1700 x755/756 to see if it can be accommodated.

To make a reservation go to our

Online Reservation Service 

where you can submit an application for your event. 

(Please note that the reservation service works best on Google Chrome and Firefox.)

If you have questions or want to confirm a date is available before you begin your application, please send us an email or call 207-771-2755.

Rooms & Maximum Capacity

Name of Room Standing Lecture Classroom Boardroom Banquet*
Rines Auditorium 200 165 60** 50 60-80
Meeting Room 5 40 30 20 20
Meeting Room 4 30 20 15 16
Meeting Room 3 30 24 18 16
Meeting Room 2 20 10 8 10
Meeting Room 1 20 12 8 10
Lewis Gallery *** 70 60

** Note: Dependent upon availability of tables. Classroom/Banquet set-up is not always available.

*** Note: This is a public art gallery space so is only available for rental when the Library is not open to the public unless it is a Library sponsored program.

Rates: Rates are based upon the meeting space, type of group, and hours the space reserved. The full hourly rate is charged for portions of hours that the room is used. (Rates effective 7/1/2017)

Room Non-profit For-profit Off Hours Fees
Rines Auditorium
(Up to 4 Hours)
$200 for 4 hours (minimum rental period) $300 for 4 hours (minimum rental period) add $35/hour before 10 AM
add $45/hour after close
Rines Auditorium Full-day $400 for 8 hours plus $50 for each additional hour $600 for 8 hours plus $75 for each additional hour add $35/hour before 10 AM
add $45/hour after close
Room 5 $35/Hour $55/Hour add $35/hour before 10 AM
add $45/hour after close
Rooms 1-4 $25/Hour $40/Hour add $35/hour before 10 AM
add $45/hour after close
Lewis Gallery Call for rate Call for rate add $35/hour before 10 AM
add $45/hour after close
Atrium (after close only) Call for rate Call for rate add $35/hour before 10 AM
add $45/hour after close

The Fine Print:

  • Meeting rooms are available hourly during library open hours; Rines Auditorium is available for 4-hour minimum.  Lewis Gallery and Atrium are only available before or after hours.
  • After-hours rates require security surcharge of $45/hour After-hours access is available upon approval by Security Staff.
  • A/V set up for LCD Projector is $25/hour if Portland Public Library staff needs to stay to assist.
  • PPL has oblong tables. Groups may rent other size tables from event vendors. Table delivery and pick-up must be coordinated with our Facilities staff prior to the date of the event. The Library is not responsible for set-up or take-down of equipment rented from offsite vendors or caterers.
  • Alcohol (Beer/Wine/Champagne) is allowed as long as served by an approved caterer with the proper insurance and licenses.  Please note that alcohol events are not allowed in the Lewis Gallery or the Atrium except after normal Library hours.
  • No private parties (i.e. wedding receptions, birthday parties, etc.) will be allowed.
  • Meeting Publicity: Group is responsible for its own publicity which should indicate that the event is not Library sponsored. Group is prohibited from making statements in their advertising or meeting announcements that suggests library sponsorship or endorsement.

For more details, please see our facilities use agreement and our floor map.