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Employment at PPL

At this time, we have 3 current openings.  Please see below for description of  Associate Director, Director of Human Resources and Maintenance Position.

Associate Director

Portland Public Library (PPL) is seeking a dynamic, experienced library professional eager to bring thoughtful and transformative energy and operations expertise to the position of Associate Director.

 Scope and Nature of the Position

 The Associate Director is the second ranking position working very closely with the Executive Director, other senior library leadership, internal and external library colleagues, and designated Trustee committees to develop library strategy, coordinate library operations, and maximize the Library’s impact on our vibrant and diverse community.

The day to day responsibilities of the Associate Director focus on the delivery and assessment of library operations through coordination and leadership of library staff and partners focused on the community constituencies we serve through our physical spaces, bookmobile and “Portable Library”, and our virtual service environment.  This work is structured through organizational Teams which the Associate Director facilitates at the highest level.  The position also participates in the development and implementation of infrastructure and other strategic initiatives.

The Associate Library Director is also a key contributor to the establishment of a positive and healthy organizational culture focused on the mission of the library.  In addition, the Associate Director actively represents the library in statewide collaborative conversations and pursuits.  The position also serves as staff liaison and provides support to the Board of Director Planning Committee.

Finally, the Associate Director leads the library system in the absence of the Executive Director.  The Associate Director reports directly to the Executive Director.  Four Team Coordinators and two Administration staff members report to this position.

Skills and Talents Required

The Associate Director must possess broad and deep knowledge of library organizational practices including the library’s physical and digital spaces, programming and outreach into the community, customer service and the prudent and creative deployment of resources and technology.  Additionally, the Associate Director must have strong analytical acumen and a keen understanding and interest in library trends in order to express the business priorities and key projects of the library and provide the leadership, decision-making, and guidance to execute its strategic initiatives.

The Associate Director must possess a collaborative leadership style and be an inspiration and resource to library colleagues who span the full range of professional tenure and responsibility, in strong planning and follow-through, service ethics, and constructive communication.

An MLS in Library and Information Services from an ALA-accredited institution, or equivalent, is required with five or more years of senior level management in library services and related areas.  Familiarity with a union environment and collective bargaining agreement is helpful.

Key areas of responsibility:

  • Partner with Executive Director to develop library vision and strategy
  • Provide direction for Library Services
  • Lead Library Services teams to plan and implement services, pursue new initiatives, manage collections, develop policy and process, achieve goals, and assess service quality
  • Lead development of Library’s physical and digital engagement with the community
  • Assume Executive Director duties when ED absent or unavailable
  • Research and incorporate library trends and innovations
  • Foster collaborative work environment and healthy organizational culture
  • Leverage statewide collaborative opportunities

 About Portland Public Library

Chartered in 1867, Portland Public Library is one of the oldest cultural institutions in Maine’s largest and most diverse city, which is also home to a working waterfront, a dedicated foodie culture, and a vibrant arts and cultural scene.  Our mission is “Building a City of Readers,” envisioning a future where the Library is the civic and cultural center inspiring imagination, curiosity, awareness, and learning to support literate, informed, and engaged citizens.

The Library consists of a main location downtown, three branches, a 2-year-old bookmobile, and a unique offsite Shared Collections Management Center developed in partnership with the Maine Historical Society.  The library system is actively transforming its spaces and services, including a 2010 renovation of its downtown Main Library, with two branch renovations planned within the next 2 years.  PPL houses extensive physical and electronic collections, including important city historical archives.  The Library stages educational, community, and cultural events, in addition to providing computing services and Internet access to the public, and hosted 675,000 patron visits in 2014.


Compensation is competitive and commensurate with experience. Excellent benefits package.

Please send a resume and cover letter describing your relevant qualifications and specific interests in the position to  Review begins immediately and continues until position is filled.




Director of Human Resources

Portland Public Library (PPL) in Portland, Maine, is seeking an experienced human resource professional who appreciates a mission-driven culture and who values a collegial and dynamic work environment.

PPL, a not for profit (501c3) corporation, is one of Portland’s oldest cultural institutions in Maine’s largest city, and is the busiest public library in Maine.

The Director of Human Resources reports to the Executive Director.  Working with the Senior Leadership Team, the Human Resources Director originates and leads Human Resources practices and planning that will provide an employee-oriented, high performance culture that emphasizes teams, empowerment, quality, productivity, goal attainment, and the recruitment and ongoing development of a superior workforce.  The Director coordinates implementation of human resources services, policies and programs and assists and advises managers about human resource issues.  The Library has a labor contract and the staff are organized with the Maine Education Association.  This person will work closely with the Personnel Committee of the Board of Directors, especially in developing collective bargaining agreements.

The Human Resources Director guides and manages the overall provision of Human Resources services, policies, and programs for the Library within a dynamic learning environment.  The major areas of focus are:

  • recruiting and staffing;
  • performance management and improvement systems;
  • organization development;
  • employment and compliance to regulatory concerns;
  • policy development, documentation; employee relations;
  • labor contract management and negotiation;
  • employee communication;
  • benefits administration;
  • employee safety, welfare, wellness and health;
  • employee orientation, development, and training;
  • volunteer recruitment and management

The candidate must have full knowledge of human resource best practices and insight into developing trends.  This person needs to possess outstanding people skills, a well-developed sense of humor, a strategic thinking ability, collaborative style, strong communication abilities, both verbal and written, and broad human resource and administrative experience.  This individual is the key interface with the community with all employee and volunteer inquiries and internally with staff members for human resource issues.  The person will bring a flexible, open, accessible and creative approach to problem solving.  Facility with diversity of all types of people is essential to success in this role, and to the Library’s expression of its mission.

Requirements include: Baccalaureate degree from an accredited college or university, Masters preferred; 5-7 years of progressively responsible human resource/administrative experience; experience in a Union environment preferred; PHR or SPHR certification a plus.  Competitive salary, excellent benefits.  Cover letter and resume to  Review begins immediately and continues until position is filled.  The Library is an EEO employer.

  • Chartered in 1867, PPL is Maine’s oldest and busiest public library system and is the most visited cultural institution in Maine, serving 620,000 visitors (2014), at three branches, a unique Collections Management Center shared with Maine Historical Society and a mobile library.  PPL offers an extensive collection including physical and online materials, and access to the collections of the world’s great libraries, including important city archives. Besides robust internet access and free wireless connectivity, the Library presents a wide variety of educational, political and cultural exhibits, programs and performances for all ages.
  • The greater Portland, Maine area has consistently rated highly on lists of livability, including greenest city, health for women, high technology innovation, outdoor opportunities, wonderful food, small business atmosphere and family friendly environment.





The Portland Public Library is seeking an individual to work 20 hours at the Main Branch downtown Portland. This position is responsible for performing and/or supporting maintenance of library operations and facilities, assisting the public with library events in the Conference Center, as well as assisting with Library security, in order to maintain a clean, pleasant and safe environment for library patrons and staff. Fills in for other staff to deliver materials.

This person is liaison from the Library to Conference Room patrons; provides troubleshooting technical assistance to groups using Conference Center especially using the audiovisual technology. Assists with or performs actions to identify and resolve non-routine problems with the operation of physical plant systems. Monitors the security environment, identifies and responds to security-related issues. Provides library communication with contracted cleaning staff; reports to supervisors for resolution of communication issues. Assists with or performs special tasks as necessary.

Opportunity for more hours to fill in for other staff members. Regular schedule is Tuesday through Saturday, 6pm-10pm.

Post offer physical exam. Good driving record required.

Seeking self-starter with proven track record of working independently; maintenance, security and cleaning experience necessary; familiarity and comfort level with technology to assist others; excellent customer service and communication skills; good sense of humor.  Experience with diverse customer base very desirable.

Education Requirements

High school diploma preferred. Maintenance and security experience very desirable.

Resumes and cover letters preferred to:

Applications are available at any branch. Main location: 5 Monument Square, Portland, ME 04101.


20 hour work week position; all benefits pro-rated: health benefits for individual; can purchase health insurance for family members at the group rate; liberal sick, vacation and holiday time; life and dental insurances can be purchased, with Portland Meds drug program with health plan; fitness reimbursement if covered under the health plan; EAP (Employee Assistance Program); sick leave/ wellness conversion program; retirement options – MainePERS Retirement System; parking at a reduced rate; 403b option; medical/dependent care reimbursement accounts; tuition reduction form USM and Kaplan.


Portland is consistently ranked among the best places to live in the U.S. Some recent accolades:

To learn more about Portland:

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