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Employment at PPL

At this time, we have three (3) current openings.  Please see below for more information on the LTA/Acquisitions (temporary 3 month position),  LTA/User Services Specialist, and Custodian Positions.


Library Technical Assistant, Acquisitions (part-time, temporary 3-month position)

This position is a Library Technical Assistant and works 20 hours in the Technical Services section.

Position Summary:

This position is part of the Technical Services section. The position assists the Technical Services Manager with the acquisitions and cataloging processes in the area.

Major Responsibilities:

  1. Assist with ordering materials for the Library’s collections. Includes communicating with vendors and selectors, placing orders using online ordering software, and tracking purchases.
  2. Assist with receiving materials for Library’s collections. Includes reconciling packing lists, processing invoice payments, and follow-up with vendors.
  3. Participate in the implementation of new electronic invoicing and new vendor-supplied MARC record service.
  4. Load, edit, and troubleshoot MARC records.
  5. Perform copy cataloging on a variety of material types.
  6. Responsible for Serials Management Module and oversight of serials check-in process in Sierra.
  7. Pre-process items to be shelf-ready. Includes labeling and tagging according to item profiles.
  8. Assist in documentation of procedures.
  9. Promote a safe, welcoming environment for the staff and public.
  10. Seek opportunities for personal and professional development.
  11. Perform other related duties or tasks as required.

 

At entry level, this positions requires:

  • Baccalaureate degree from accredited college or university
  • Experience with accounting/bookkeeping strongly preferred
  • Accuracy with figures required
  • Two years office or library operations experience
  • Strong technical skills
  • Excellent technology skills, including MS Excel and databases (experience with III Sierra preferred)
  • Recognition of MARC elements such as: format, edition, subject headings
  • Exceptional attention to detail
  • Able to focus and work independently
  • Calm under pressure
  • Customer service-driven
  • Excellent communicator, verbal and written, with vendors and colleagues
  • Prior library experience preferred

 

To apply, please send resume and cover letter to hr@portlib.org or mail to Human Resources, Portland Public Library, 5 Monument Square, Portland, ME 04101.

(posted 6-22-2016)


 

Library Technical Assistant/ User Services Specialist

Part Time Benefit Eligible

The Portland Public Library is seeking a Library Technical Assistant/ User Services Specialist, 18.75 hours per week with pro-rated benefits. The User Services Specialist is an integral member of the Desk services at the Main Library providing customer service and support to library users in the Public Computing, Teen, Reader’s Advisory, and Portland Room areas. This multi-faceted position has a unique role in and perspective on the library’s services and approach, working with the broad cross-section of library users and resources. The position participates on a library services team and reports to the Supervisor for Public Computing.

Responsibilities:

  • Assists patrons in the use of public computers by helping them use the Pharos system to sign up and queue for computers and print documents. Assists patrons in basic uses of computers and the internet, as time permits, including coaching in introductory use of the internet and the use of the library’s website and online resources. Assists patrons using the wireless environment with basic connectivity and usage issues.
  • Provides Reader’s Advisory and basic information services for the library’s diverse user community. Develops ongoing awareness of popular reading tastes and trends across age groups and topics.
  • Assists patrons to locate materials and information in the library’s catalog and online resources, including eBooks and eReaders.
  • Contributes to the user experience by creating displays, online posts and lists, and other creative content.
  • Answers directional questions and/or directs patrons to other internal and external resources and people.
  • Facilitates internal communication and collaboration amongst service areas, sharing insights from his/her multiple desk experience that contribute better understanding to the “big picture” of the library’s overall effectiveness. Manages time effectively, juggling a complex daily schedule and switching gears amongst Service Desks.
  • Maintains a safe and welcoming environment for the staff and community in the service areas and throughout the library by monitoring behavior and usage within PPL Guidelines, in conjunction with Security and supervisory staff.
  • Seeks opportunities for personal and professional development.
  • Performs other related duties or tasks as required.

Requirements:

  • Baccalaureate degree from accredited college or university, or equivalent combination of education and experience.
  • Two years’ public service experience (prior library experience preferred).
  • Enjoyment of technology tools and advances, and an overall savvy with computers, specialty software, and the internet.
  • Highly organized to manage time and keep on schedule.
  • Customer service-driven and adaptable to work with kids, teens, and adults from diverse backgrounds.
  • Ability to remain calm, courteous, and accurate in a fast-paced and often demanding environment, juggling tasks and using excellent judgment.
  • Effective communicator with the patron community and colleagues.
  • Astute ability to balance and reconcile individual and institutional needs.
  • Comfort in working independently.

Schedule:

This position has a 3 day per week schedule with some evening hours as follows:

Mondays 9:15 to 5
Thursdays 1:30 to 7
Fridays 12 to 6

To apply, please send resume and cover letter to hr@portlib.org or mail to Human Resources, Portland Public Library, 5 Monument Square, Portland, ME 04101.

(posted 6-14-2016)

 


Custodian

Part Time, Benefits Eligible

This position is responsible for performing general custodial tasks as well as supporting maintenance of library operations and facilities in order to maintain a clean, pleasant and safe environment for library patrons and staff. This position is also responsible for delivering materials using library vehicles.

Must be a self-starter, comfortable working independently and possess a strong service orientation.

Major Responsibilities

  • Clean and sanitize rest rooms using established practices and procedures
  • Clean, dust, sweep, mop and vacuum library facilities daily
  • Floor polishing, carpet cleaning
  • Restock supplies (i.e. paper towels, toilet paper, hand soap)
  • Empty trash and recycling
  • Conference room set up and moving furniture and equipment
  • Delivery of materials and supplies using library vehicles to various branch locations in Portland
  • Basic repair and maintenance functions
  • Opening and closing of the building
  • Painting
  • Special projects as needed

Must be able to work nights and weekends

Education Requirements

  • High school diploma preferred.

Other requirements

  • Excellent customer service and communication skills
  • Good driving record
  • Must be able to lift 50 pounds
  • Experience with diverse customer base desirable
  • Familiarity and comfort level with technology

Background check required

To apply, please send resume and cover letter to hr@portlib.org or mail to Human Resources, Portland Public Library, 5 Monument Square, Portland, ME 04101.

(posted 6-2-2016)


 

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