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Employment at PPL

At this time, we have four (4) benefit eligible positions open as well as a need for shelvers (non-benefit eligible part-time).  Please see see below for the Health & Literacy Librarian, Maintenance and Security Manager, Director of Development & External Relations, and Senior Library Associate (Bookmobile) positions as well as more information on shelving at PPL .

From time to time, we do have substitute positions open. If you are interested in applying for either, please complete the employment application below.
We will contact you in the event an opening arises for which your background seems a good fit.

We are in need of shelvers at PPL at both the Main Library (in Youth Services) and the Riverton Branch!

The major responsibility of a shelver is to keep the books; magazines, audiovisual materials, such as audiocassettes, videos, compact discs, and other library materials in accurate order on the shelves.  This involves daily sorting and shelving of returned items as well as shelf reading those already in place.  Work is performed under the supervision of Librarians, Senior Library Technical Assistants or Library Technical Assistants.

Requirements of Work:

  • Good reading skills, interest in books and learning.
  • Ability to work cooperatively with others.
  • Accuracy in alphabetical and numerical filing, and other detailed work.
  • Ability to understand procedures, follow verbal and written directions, ask questions, and work independently.
  • Physical stamina for carrying, lifting and moving books, and for reaching and bending during shelving.
  • Preference for shelver wearing closed-toe shoes for safety.

If you are interested in applying please complete the Employment Application form and forward it to Human Resources or email it to

Employment Application

Health & Literacy Librarian

Portland Public Library is seeking a full-time Health & Literacy Librarian. This is a 37.5 hour/week, Grade 64 position.

Reporting to the Adult Services Director, the primary focus of this position is the planning and delivery of services to the community related to health and wellness. To meet this goal the librarian will lead programming and literacy initiatives requiring work with many colleagues and partners internally and within the Portland community.

This person is responsible for leading a collaborative approach to develop the collections related to health and literacy.

He/she provides professional reference and information services to the public at the Reference desk and various other locations. This position is in the Research and Information Services department, a major public service component of the Library.

Major Responsibilities:

  • This position meets with internal colleagues regularly to plan and implement library services to the public as well as to select materials. This position is charged with broad collection development, programming, and outreach.
  • Seeks out, establishes, and maintains contacts and collaborations with community leaders and organizations in order to embed the library firmly within the larger community, foster awareness and appreciation of the library, discover avenues of help the library can provide, and encourage support (financial and otherwise) of the library.
  • Assists in the development of grant proposals and, in collaboration with the Director of Finance, will implement and manage the resulting grant specifics.
  • Selects or approves purchases in all formats of the reference and circulating materials that fit the subject area.
  • Plans and implements programming within the designated subject scope. Programming can be Library planned and produced programs, collaborations with outside groups, and/or the hosting of outside programs which promote the Library’s goals.
  • Provides reference service when staffing the Research and Information desk or other public desks within Adult Services.
  • Serves as the subject specialist for queries regarding consumer health and community health. As a member of the Reference staff, he/she selects reference resources, trains co-workers in their use, and promotes those resources to the public through the library’s web site and additional publicity.
  • Participates in special projects or tasks. Examples of activities include conducting adult tours of the library, help in the training of substitutes, participating in committees that develop and recommend library policy.
  • Responsible for professional development by reading professional materials, by participating in workshops, meetings, and other learning/teaching opportunities, and by consulting with other librarians and professionals. As a member of the ARRC staff, this librarian also supports Maine Regional Library System Region 1 staff development.

 Required Qualifications:

  • An MLS in Library and Information Services from an ALA-accredited institution, or equivalent
  • Ability to work effectively and cooperatively with other members of library staff and administration.
  • Exceptional customer service orientation and demeanor appropriate to provide a high level of service to a diverse public and to colleagues.
  • Ability to remain calm, courteous, and accurate in an often demanding environment, juggling tasks and using excellent judgment.
  • Strong communication skills-oral and written Astute ability to balance and reconcile individual and institutional needs.
  • Comfortable working independently.

 This position is a Tuesday – Saturday fixed schedule. Some flexibility may be possible for the right candidate.

Interested candidates should submit a cover letter and resume to by Friday, September 28, 2018.

(posted 9/13/2018)

Maintenance and Security Manager

Portland Public Library is seeking a full-time Maintenance and Security Manager. This position will direct the maintenance, security and cleaning of the Library and support library operations across five locations within Portland in order to maintain a clean, pleasant and safe environment for Library patrons and staff.

This hands-on position provides leadership and direction to all maintenance and security staff and ensures efficient day to day building operations and security.

This position is responsible for the following:

  • Supervising and coordinating the schedules of maintenance staff, security staff and van deliveries including assigning tasks, communicating relevant information regarding library events and activities, training, mentoring and carrying out performance evaluations.
  • Assisting library personnel in maintaining a quiet, pleasant and safe atmosphere in and around library property.
  • Acts independently or in cooperation with security personnel and/or library staff to assess situations involving disruptive patrons and determine appropriate intervention measures, which may include expulsion and/or seeking the assistance of the police or other emergency personnel.
  • Performing regular library maintenance and repair activities that ensure the library is clean, safe and comfortable for patrons and staff. This includes carrying out OSHA mandates and keeping updated on OSHA changes.
  • On-going performance of routine cleaning and library operations functions. Cleaning functions include coordinating the activities of the maintenance staff and contract cleaning services to ensure that the library is kept clean and safe.
  • Setting up meeting rooms and the auditorium; receiving and delivering packages within the building and moving furniture and equipment.
  • Monitoring the performance of various building systems to determine if they are operating properly. Must exercise good judgment to determine if service or repairs by technicians are required, or if a simple adjustment can be made. Systems include HVAC, elevators, fire protection, gas, electric and water utilities.
  • Assists in special projects as necessary, such as moving furniture or equipment at the branch libraries, setting up for special events such as book sales, receptions, gallery shows, or assembling/disassembling shelving.
  • Reporting to the Finance Director and advising on capital improvement projects and the best approach to major long-term repair needs.


At the entry level this position requires a high school diploma or equivalent, supervisory and/or management experience, as well as experience in maintenance, or any combination of experience and training which provides the following:

  • Ability to organize, prioritize and work independently.
  • Ability to balance routine tasks with emergent tasks.
  • Ability to build a strong team and promote professional growth throughout the department
  • Demonstrated capacity to direct the work of others
  • Ability to maintain a schedule of various tasks and functions
  • Ability to maintain a calm and cooperative attitude to patrons and staff in sometimes stressful situations.
  • Strong work ethic and service orientation.
  • Knowledge of OSHA requirements helpful. Commitment to strong safety practices.

Preferred additional qualifications:

  • Electrical license
  • Plumbing license

This position includes physically demanding tasks. For example, lifting and carrying boxes up to 50lbs. and shoveling snow.

Requires exposure to potentially harmful working conditions such as in and around machinery, climbing ladders, working on rooftops and use of cleaning agents, paints and solvents.

Pre-employment screening required including criminal, identity and driving record

Please send resume and letter of interest to by September 21, 2018.

(posted 9/4/2018)

Director of Development & External Relations

Portland Public Library is seeking a full-time (or potentially ¾ time) Director of Development & External Relations. This non-union, administrative position along with the Executive Director, Associate Director, Finance Director, and Human Resources Director comprises the Library’s Senior Leadership team.

Reporting to the Executive Director, the Director of D&ER supports library services by leading advancement strategies, donor cultivation, and fundraising activities such as the Annual Fund, campaigns, and grants and sponsorships for major Library innovations and special projects.  This person provides general support to the work of the Development Committee of the Board of Trustees to set and meet fundraising goals. This individual supervises the Development/Admin Assistant, Marketing Associate, and contracted individuals, and supports and works closely with library staff and various external constituencies.

Major Responsibilities

  • The Director of D&ER works in conjunction with the Executive Director to (a) oversee the operation of the annual giving campaign; (b) develop campaign strategies, activities, and timetables; (c) oversee the production and distribution of campaign materials including fundraising letters, brochures, and related materials; and (d) manages the specific goals during the year.
  • The incumbent leads the operations of the Library’s comprehensive campaigns, establishing development and advancement strategies, and being chiefly responsible for donor records management and generating the reports, lists, and other documents for campaign progress.
  • The incumbent works with the Executive Director, Gallery & Special Programming Manager, Marketing Associate, Development/Admin Assistant, and Trustees to identify, cultivate, and solicit foundation and corporate support for campaigns and targeted library programs including the Literary Lunch series, the Spotlight Series, and other special program initiatives.
  • The Director of D&ER writes foundation grants and related materials for annual and special needs of the Library. This position maintains records of grant award cycles, funding requirements, and reporting procedures and coordinates with Service Area Directors to administer grant awards accordingly.
  • The incumbent leads the communications strategy and marketing the Library as a whole. This includes special website postings, social media pages, media relations, and coordinating special events with the Executive Director, Trustees, and other leadership staff.
  • The Director of D&ER works directly with a broad range of people in the community and with Library Trustees. The position involves a high degree of accountability and confidentiality regarding donor prospect and stewardship activity, and library patron records. The Director of D&ER shall adhere to the principles stated in PPL’s Donor Rights Policy, Ethics Policy, the Fraud Policy, as well as the ALA Library Bill of Rights.
  • The incumbent keeps current in the professional field and pursues professional development opportunities related to development and advancement within libraries or non-profits as appropriate.
  • The incumbent participates in maintaining a safe and welcoming environment for fellow staff and library users.

The responsibilities of the Director of D&ER require demonstrated success in fundraising for individual, corporate, and foundation giving. This person must be an experienced solicitor and have excellent research ability. Regular advancement contact (written and verbal) with donors, trustees and staff requires that the incumbent have excellent written and oral communications and interpersonal skills in addition to the following:

  • A creative, positive, and energetic force to their work, with skill, commitment, and humor.
  • Talent for working productively and cooperatively with colleagues, Trustees, partners, and the public.
  • Demonstrated ability to manage large-scale, complex projects and maintain schedules and deadlines.
  • Strength using technology, managing databases, and employing social networking resources, as well as everyday computing.
  • Demonstrated effectiveness supervising staff and/or ability to employ constructive leadership, coordination, and collaboration with other staff members.
  • Ability to supervise the design and production of print and graphics for various media.
  • Keen awareness of internal and external customer needs and wants.
  • Strong service orientation and demeanor to provide high level service within a diverse community.
  • Ability to project a professional presence appropriate to a business environment.
  • Sufficient physical stamina and general health to perform tasks as noted above.
  • Degree from accredited college or university, graduate degree preferred, or equivalent experience.

In addition, the following experience is desirable:

  • Experience in a library and/or non-profit environment.
  • Public relations, advertising, and/or marketing background and experience.
  • Skill using Blackbaud’s Raiser’s Edge NXT system.

Please send letter of interest and resume to by September 21st.

(posted 9/4/2018)


Senior Library Associate (Bookmobile/Youth Services) PT 

Portland Public Library is seeking a part-time, 30-hour per week, Senior Library Associate for our Bookmobile. This is a Grade 61 position. The successful candidate will feel passionate about community outreach and youth programming. This position is based at our Annex location, 1000 Riverside Street.

The Bookmobile extends the reach of the Portland Public Library through the delivery of public library services in Portland neighborhoods.  This position is accountable for introducing PPL services to new borrowers, processing a variety of computer-assisted circulation transactions, delivering reference and readers’ advisory services, and assisting with programming activities for a wide range of clientele, including but not limited to: children from infancy through at least age 12, caregivers, adults working with children, English language learners, and agencies/organizations serving children. This position is assigned to the Bookmobile either as a driver or passenger and reports to the Youth Services Director. At times, this position may also cover a public service desk at the Main Library.

Major Responsibilities

Reporting to the Youth Services Director, this position is responsible for:

  • Interpreting and answering reference inquiries, general information requests and providing reader’s advisory. Must have a broad knowledge of children’s literature. the ability to connect books and children and a familiarity with the department’s resources including books, e-readers, audio-visual materials, magazines, the circulation system, databases and Web sources.
  • Planning, on a regular basis, programs for infants through age 12. This position participates in the designing, preparation and execution of programs, with a special emphasis on bookmobile outreach. This programming includes (but is not limited to): story times, book discussions, outreach activities, book talks, library tours, puppet programs, and other appropriate activities.  To provide appropriate programming knowledge of child development and early literacy practices and the ability to utilize this knowledge is essential.
  • Acting as in-house resource and expert on children’s literature, services and development for the library system – and is often asked to assist in these areas.
  • Participating in designing and developing methods for enhancing public accessibility to the collection.
  • Assisting in the selection of new materials for bookmobile’s circulating collection and making recommendations to the collection manager of children’s titles, resources and materials to purchase, based on reading print book reviews, online sources and patron requests/recommendations.
  • Assisting in the coordination of publicity with the Programming Office. Printed materials, such as press releases, signs, posters, and flyers are created with the aid of the Programming assistant and distributed outside as well as within the library.
  • Producing printed materials, answering reference questions, using the card catalog, selecting new materials, finding reviews of materials, and more require knowledge of and the application of several programs and the ability to easily navigate between them.

Basic Qualifications

  • Experience working with youth infancy to age 12
  • Clean driving record and readiness to drive bookmobile
  • Self-motivation and the ability to thrive in a sometimes louder, chaotic, yet very rewarding environment
  • Patience
  • Knowledge of children’s literature and services
  • Ability to collaborate and work well in a group setting
  • Ability to work independently, and to organize and complete multiple assignments concurrently
  • Knowledge of and proficient ability with: popular operating systems and their software, particularly Microsoft Office; web browsers and search engines; information retrieval and analysis
  • Knowledge of and/or experience with library classification systems
  • Ability to work fluidly and cooperatively with other members of library staff and administration.
  • Ability to communicate clearly and effectively in oral and written format
  • Strong service orientation and demeanor appropriate to provide a high level of service to a diverse public

*Pre-employment screening required (Driving, criminal and identity)

Please submit a cover letter and resume to This position will remain open until filled but review of resumes will begin on September 21, 2018.

(reposted 9/5/2018)

Portland, Maine is consistently ranked among the best places to live in the U.S.

Some recent accolades:

Bon Appetite (2018): Restaurant City of the Year 2018
Elle Decor (2015): The Coziest City in America
Green Living Magazine (2014): #1 Happiest City in the Eastern US
Huffington Post (2014): One of the 13 Greatest Destination Food Towns
Outside Magazine (2014): #13 Greatest Place to Live in America
Smarter Travel (2014): One of America’s Best Small Cities on the Rise
Wine Enthusiast (2014): One of America’s 5 New Foodie Cities
Parenting Magazine (2012), Best Cities for Families
Forbes Magazine (2011), Best Cities for Young Professionals
GQ Magazine (2010), Coolest Cities in America
Outside Magazine (2010), Best Towns 2010 (Best Overall, East)

To learn more about Portland:

City of Portland, Maine
Portland Downtown
LiveWork Portland (Creative Portland)