Portland Public Library (PPL) is currently seeking an Assistant to the Executive Director. Reporting to the Executive Director, this position plays a critical role in the library. This person is responsible for providing high-level administrative support and assistance to the Executive Director. Responsibilities include coordinating the schedule and communications of the Executive Director, providing administrative assistance, including notetaking and recordkeeping, for the Board of Trustees and its committees, acting as the primary point of contact internally and externally for the library’s administrative functions, providing general clerical support to the Operational Leadership team, managing room rentals, ordering and tracking administrative and shared supplies for the library, and coordinating and managing administrative duties and special projects as assigned.

The person in this position is often the first face or voice a volunteer, partner, or vendor meets. They must provide a consistently positive, welcoming, and professional demeanor and image of the library to Trustees, donors, callers, colleagues, and visitors. This position must be flexible and able to exercise good judgement and work accurately in a fast-paced, sometimes unpredictable environment, handling and prioritizing multiple responsibilities. Must have strong written and verbal communication skills, the ability to work independently on projects from conception to completion and be skilled at handling confidential matters with good judgement and discretion. As an institution that is constantly evolving, we are curious, love to learn, and value every interaction with our neighbors and community.

This is a full-time, 37.5 hours per week onsite position, normally scheduled to work Monday-Friday. Pay begins at $25.25/hr. This is a non-union position. Excellent benefits package includes health, dental, and vision insurance, retirement options (in lieu of Social Security), and paid leave.

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How to Apply

To apply, please send your resume, letter of interest, and three professional references via email at careers@portlib.org. 

Mailed applications may be sent to:

Human Resources
Portland Public Library
5 Monument Square
Portland,ME 04101 

Initial consideration will begin immediately. This position will remain open until filled.

Portland Public Library (PPL) is currently seeking a Senior Maintenance Technician I. Reporting to the Facilities Manager (or a Facilities Specialist in the Manager’s absence,) this position is responsible for performing a variety of cleaning and light maintenance tasks to support library operations and facilities, to ensure the library and its grounds are clean, safe, comfortable, and productive for patrons and staff.  This work is performed primarily at the Downtown Branch, and occasionally at branch locations across Portland.

This is a union-represented, full-time, 37.5 hours per week onsite position, normally scheduled to work Tuesday-Saturday 3pm-11pm-subject to change. Pay begins at $18.84/hr. Excellent benefits package includes health, dental, and vision insurance, retirement options (in lieu of Social Security), and paid leave.

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How to Apply

To apply, please send your resume, letter of interest, and three professional references via email at careers@portlib.org. 

Mailed applications may be sent to:

Human Resources
Portland Public Library
5 Monument Square
Portland,ME 04101 

Initial consideration will begin immediately. This position will remain open until filled.

Portland Public Library (PPL) is currently seeking a Senior Cataloging & Acquisitions Associate in the Technical Services Department. The Technical Services Section of Access Services coordinates the ordering and receiving of books, periodicals, electronic resources, and AV materials; provides MARC records and Dewey Decimal classification numbers for these materials; and processes them following recognized cataloging standards. Included in this position’s scope is maintenance and control of the library’s databases as well as any retrospective conversion activities for existing materials.

Reporting to the Technical Services Manager, this position plays a key role in supporting access to library collections across all formats and locations. The position is responsible for acquisitions, complex and specialized copy cataloging, and batch loading within the Polaris ILS. This position uses technology to ensure timely procurement and accurate metadata. The position contributes to the technical services aspects of the library’s participation in the Dirigo Libraries consortium using a shared Polaris ILS and Vega Discover catalog. This position provides considerable latitude for initiative and independent judgment. It requires a high degree of responsibility for accuracy plus a comprehensive knowledge of, and ability to synthesize, a variety of library standards and conventions.

This is a union-represented, full-time, 37.5 hours per week onsite position, normally scheduled to work Monday-Friday, after training. Pay begins at $22.91/hr. Excellent benefits package includes health, dental, and vision insurance, retirement options (in lieu of Social Security), and paid leave.

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How to Apply

To apply, please send your resume, letter of interest, and three professional references via email at careers@portlib.org. 

Mailed applications may be sent to:

Human Resources
Portland Public Library
5 Monument Square
Portland,ME 04101 

Initial consideration will begin immediately. This position will remain open until filled.

Portland Public Library (PPL) is currently seeking a Senior Library Assistant for the Burbank Branch, which extends the delivery of public library services to Portland’s neighborhoods. Reporting to the Burbank Branch Manager, this position is responsible for processing a variety of circulation transactions using the Polaris ILS, responding to patron reader’s advisory and reference inquiries, answering a variety of public computing questions, and assisting with programming activities.

The Branch Senior Library Assistant works with a wide variety of the public and facilitates a variety of patron account matters. They must be able to interact effectively and manage sometimes difficult situations. This work is performed in a fast-paced environment and requires an exceptional level of customer service.

This is a union-represented, part-time, 20 hours per week onsite position, normally scheduled to work Tuesdays, Fridays, & Saturdays, after training. The tentative starting date for a new hire is June 24, 2025. Pay begins at $19.78/hr. Excellent benefits package includes health, dental, and vision insurance, retirement options (in lieu of Social Security), and paid leave.

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How to Apply

To apply, please send your resume, letter of interest, and three professional references via email at careers@portlib.org. 

Mailed applications may be sent to:

Human Resources
Portland Public Library
5 Monument Square
Portland,ME 04101 

Portland Public Library (PPL) is currently seeking a Summer Teen Associate for the Teen Library. This part-time paid position is made possible through the Maine Career Exploration Program and Manpower Maine.

The Summer Teen Associate will work with the Teen Library staff to develop and execute projects and/or programs for PPL’s downtown Teen Library space. They will work a maximum of 75 hours total across July and August 2025 with a weekly schedule co-created with the Teen Librarian upon hire. The pay rate for this position is $15.50 per hour.

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How to Apply

To apply, please submit your resume and a separate document with answers to the following 3 questions:

1. Why do you want to work at the PPL Teen Library?
2. What are some ideas you have for the Teen Library?
3. What skills and strengths will you bring to this position?

Please send all applications to teens@portlandpubliclibrary.org  or drop them off at the Teen Library desk by 05/09/2025. Select candidates will be contacted for interviews by mid-May.